automate mailing services for landlords

Automatically mail official notices and letters to your tenant from within your Rentec Direct property management software with the new Mailing Wizard tool and integrated PostGrid mail delivery services.

Rentec Direct understands sending notices and letters to tenants can be challenging and time-consuming. It’s not always easy to draft a thorough notice that meets compliance requirements and then make the trip to the post office to mail the documents.

Rentec Direct is excited to introduce an upcoming feature that automates the delivery of notices and letters to tenants through a new integration in your Rentec Direct property management software. Your development team understands the challenges, importance, and flexibility required for mailing out notices and letters and has developed a brilliant solution in the new Mailing Wizard tool and newly integrated PostGrid mail delivery services.

The New Mailing Wizard

The new Mailing Wizard tool lets you send notices, letters, and messages to individual or multiple tenants via email, print, or USPS mail. Messages can be entered manually, or use templates with data fields to auto-populate information from your Rentec Direct account for more formal communications. Tenants can be filtered by Rent Overdue and Lease End Date by default, making it convenient to send lease renewals, overdue notices, or other appropriate documentation to all selected tenants.

The new Mailing Wizard is designed to work seamlessly with Rentec Direct default settings, custom forms, and data fields. You will be able to:

  • Personalize your letters by selecting your preferred letterhead with your company name, address, and logo in Program Defaults
  • Copy an existing Custom Form to create a new Mailing Wizard Template with auto-populating data fields. Some of the useful data fields include:
    • Tenant Name 
    • Tenant Address
    • Lease Begin and End Dates
    • Rent Amount
    • Balance
  • Quickly see if there are tenants with Rent Overdue or Lease Expires Soon status on the Summary page.

The Mailing Wizard provides three options for submitting Notices and Letters:

  • Email – Sends an email to the tenant/s with the document as an attachment
  • Print – Prints the document(s) formatted for a double window envelope
  • Mail via PostGrid – Sends letters and notices to PostGrid to mail for you via:
    • First Class
    • Certified
    • Certified with Return Receipt as proof of delivery

What is PostGrid?

PostGrid is a platform that leverages AI technology to automate the task of mailing notices, letters, and other essential documents. PostGrid integrates with Rentec Direct software through a RESTful API, allowing the personalization of printed communications using data fields from Rentec Direct accounts. With enhanced address verification, PostGrid prides itself on a two-day SLA (Service Level Agreement) for processing mail and ensuring prompt delivery.

Benefits of the New Mailing Wizard Tool

  1. Reduces administrative burden – Manage and track the status of mail all from Rentec Direct
    1. Mail Notices and Letters
    2. Track the status of delivery of certified notices
    3. Receive confirmation of delivery
  2. Saves time
    1. Create reusable templates, a one-time task
    2. Send or print Notices and Letters for one or multiple tenants
    3. Data fields in templates auto-populate information for each tenant selected
    4. Expedites mailing out notices and letters
  3. Enhanced record-keeping
    1. Copies of correspondence are automatically stored in the tenant File Library
    2. Save confirmation of delivery in the tenant file library 
  4. Improved accuracy and consistency
    1. Using templates ensures consistent messaging on each notification
    2. A double layer of review and cancel options are available before sending out letters and notices

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The new Mailing Wizard is scheduled to go live in Q3 2024. All Rentec Direct Pro and PM clients will automatically have access to the new automated feature at no additional cost.

Rentec Direct integrates with Blue Moon and recommends LawDepot to provide the most extensive collection of legally vetted leases and forms in the country. 

  • Learn more about how Blue Moon Forms and Leases now Integrate with Rentec Direct  
  • Visit LawDepot for state-specific documents or templates to create your custom form, creating a convenient way for you to send out documents such as leases and agreements that will not only auto-fill information from your Rentec Direct account but also allow you to collect signatures and initials electronically through your Rentec Direct account.

Final Thoughts

Our goal is always to make your tasks as a landlord or property manager simpler, quicker, and more efficient. One of the ways we accomplish this is by listening to you and your feature requests. If there is anything you would like to see added to enhance your Rentec Direct experience, please send your ideas and suggestions to success@rentecdirect.com

Rentec Direct offers industry-leading property management software and tenant screening solutions for real estate professionals. Features include online rent payments, tenant and owner portals, one of the industry’s largest vacancy listing syndication networks, full property, tenant, and owner accounting, 1099-MISC electronic filing and more. Rentec Direct was recognized as Real Estate Company of the Year in the 2024 American Business Awards®, earned a spot as a 100 Best Companies to Work For in Oregon, named a SaaS Company of the Year in the 2022 American Best in Business Awards, was named one of the Most Customer Friendly Companies of the Year in the 2023 Best in Biz Awards, was honored as one of America’s Top 100 Small Businesses by the U.S. Chamber of Commerce, and has been named to the Inc. 5000 List of Fastest-Growing Private Companies for eight years in a row. www.rentecdirect.com